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INBA By-laws

INBA is a not-for-profit organization incorporated in the State of Illinois.  We are governed by a set of By-laws.

The By-laws are divided into 14 articles.  Links below will allow you to jump to a specific section.  Use your browser's "back" button to return to the table of contents. 

In addition, you can download the complete By-laws in Adobe PDF format by clicking here.

 I - Name and Purpose
II - Offices
III - Members incl. types of voting and non-voting membership
IV- Meetings of Members
V - Board of Directors
VI - Officers
VII - Committees
VIII - Contracts, Checks, Deposits, Funds
IX - Student Chapters
X - Books and Records
XI - Fiscal Year
XII - Dues
XIII - Seal
XIV - Amendments of By-laws

ARTICLE I
Name and Purposes
 
Section 1. NAME. These By-laws constitute the code of rules adopted by the Illinois News Broadcasters Association (Corporation) for the regulation and management of its affairs.
 
Section 2. PURPOSES. The purposes of the Corporation are to promote news as an integral element of broadcast and other electronic forms of media, to preserve and protect the people’s right to know, to ensure the free flow of information, to improve professional standards, to encourage the exchange of information among members, to foster programs of education for news on broadcast and other electronic forms of media, to provide scholarships to deserving students in post-secondary programs, to recruit worthy persons into the Corporation, to honor individuals and organizations making significant contributions to broadcast and other electronic forms of media and to the state of Illinois and to honor broadcast and other electronic news journalists who have distinguished themselves in their profession.
 
The Corporation qualifies as an exempt organization under Section 501(c)(6) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Revenue Code.
 
The Corporation also has such powers as are now or may hereafter be granted by the General Not For Profit Corporation Act of the State of Illinois.
 
 
Offices
 
The Corporation shall have and continuously maintain a registered office and a registered agent whose office is within the state of Illinois or a media market adjacent to the state of Illinois as the general membershipmay from time to time determine.
 
 
Members
 
SECTION 1. QUALIFICATION FOR MEMBERSHIP. Membership in the Corporation shall be open to electronic news professionals in radio, television and all digital media serving the state of Illinois; to electronic journalism educators and students in the state of Illinois and media markets serving the state of Illinois; and to other persons interested in promoting the ideals of the Corporation. All such memberships may be granted provided such persons are not engaged in activities that conflict with the goals or Code of Ethics of the Corporation.
 
SECTION 2. CLASSES OF MEMBERSHIP.
 
a. Active News Professional. Voting membership in this Corporation may      be vested in those persons enumerated in Section 1 of this Article who are primarily engaged in producing news content in the state of Illinois or in producing news content in media markets adjacent to the state of Illinois. 
 
b. Educator. Voting membership in this Corporation may be vested in those persons primarily engaged in education of producing news content at schools in the state of Illinois or schools in media markets adjacent to the state of Illinois. 
 
c. Retired News Professional. Voting membership in this Corporation may be vested in those persons who spent a significant portion of their careers as electronic news professionals or educators in the state of Illinois or in media markets adjacent to the state of Illinois, but have since retired.
 
d. Life Member. Voting membership may be conferred on those voting members or former voting members of the Corporation who have distinguished themselves in producing news content or have made significant contributions to the ideals and purposes of the Corporation.
 
e. Charter Member. Charter membership is conferred on those persons     qualified under Section 1 of this article who registered at the first general         meeting of the Corporation.
 
 
a. Associate. Non-voting membership may be vested in those other persons who are enumerated in Section 1 of this Article, or who are otherwise employed or interested in the purposes of this Corporation.  
 
b. Honorary. Non-voting membership may be conferred on those who have made significant contributions to the purposes of the Corporation. Honorary membership provides no additional benefits.
 
c. Student. Non-voting membership may be conferred on regularly enrolled students at high schools, colleges and universities in the state of Illinois and in media markets adjacent to the state of Illinois. Such membership may also be conferred on Illinois residents enrolled at colleges or universities outside the state of Illinois. 
 
d. Out-of-State. Non-voting membership may be conferred on those persons not in the state of Illinois or media markets adjacent to the state of Illinois who would otherwise qualify for voting membership. 
 
SECTION 3. MEMBERSHIP APPROVAL AND REVIEW. Members shall be approved by the Board of Directors. An affirmative vote of two-thirds of all the members of the Board of Directors shall be required for approval of persons as voting and non-voting members of the Corporation, with the exception of honorary and life members. 
 
An affirmative vote of two-thirds of all the members of the Board of Directors and two-thirds of the voting members registered and voting at a general or special meeting of the Corporation shall be required for approval of persons as honorary and life members.
 
The Board of Directors by a two-thirds affirmative vote of all of the members of the Board may confer voting membership on persons qualified for other classes of membership in the Corporation.
 
The Board of Directors may at any time review a person's eligibility for membership. 
 
SECTION 4. VOTING RIGHTS. Each voting member of the Corporation shall be entitled to one vote on each matter submitted to a vote of the membership.
 
SECTION 5. CHANGES IN MEMBERSHIP CLASS. Members who, through a change of status, no longer qualify for their current membership class may continue in that class, with all privileges therein, until the next renewal of their annual dues, or until the Board of Directors takes action as stated in Section 6 of this Article. 
 
SECTION 6. TERMINATION OF MEMBERSHIP. The Board of Directors by an affirmative vote of two-thirds of all the members of the Board may suspend or expel a member for cause after an appropriate hearing, and may, by a majority vote of those present at any regularly constituted meeting, terminate the membership of any member who becomes ineligible for membership, or suspend or expel any member who shall be in default in the payment of dues as stipulated in Article XII of these By-laws.
 
SECTION 7. CAUSE FOR SUSPENSION OR EXPULSION. Cause for suspension or expulsion as described in Section 6 of this Article will include, but not be limited to the following: misappropriation of any funds or property of the Corporation, repeated or flagrant violations of the Code of Ethics of the Corporation, or any action which tends to place the Corporation in public disrepute.
 
SECTION 8. RESIGNATION. Any member may resign by filing a written resignation with the Executive Secretary, but any such resignation shall not relieve the member of the obligation to pay any dues, assessments or other charges accrued and unpaid. Such resignation does not automatically qualify the member for a refund of dues or other payments already submitted to the Corporation.
 
SECTION 9. REINSTATEMENT. Upon written request signed by an expelled, suspended or terminated member and filed with the Executive Secretary, the Board of Directors may by an affirmative vote of two-thirds of all the members of the board reinstate such former member to membership upon such terms as the Board may deem appropriate.
 
SECTION 10. TRANSFER OF MEMBERSHIP. Membership in the Corporation is not transferable or assignable.
 
 
Meetings of Members
 
SECTION 1. ANNUAL MEETING. An annual meeting of the members shall be held each year, as near the first of October as is practicable, for the purpose of electing Officers and Directorsand for the transaction of such other business as may come before the meeting. If the election of Officers and Directors shall not be held on the day of the annual meeting, or at any adjournment thereof, the Board of Directors shall cause the election to be held at a special meeting of the members called as soon thereafter as possible. A second general meeting of the membership may be held each year for the transaction of such business as may come before the meeting excepting the election of Officers and Directors.
 
SECTION 2. SPECIAL MEETING. Special meetings of the members may be called either by the President, a majority of the Board of Directors, or not less than ten (10) percent of the members having voting rights.
 
SECTION 3. PLACE OF MEETING. The Board of Directors may designate any place within the state of Illinois or in a media market adjacent to the state of Illinois as the place of the meeting for any annual, general or special meeting. If no place for the meeting is designated, the place of the meeting shall be in the city of the registered office of the Corporation in the state of Illinois.
 
SECTION 4. NOTICE OF MEETINGS. Written or printed notice stating the place, day and hour of any meeting of members shall be delivered, either personally, by mail, fax, phone or some form of electronic communication, to each member entitled to vote at such meeting by or at the direction of the President, the Executive Secretary, Officers, Directors or members calling the meeting. In case of a special meeting or when required by statute or these By-laws, the purpose for which the meeting is called shall be stated in the notice. If mailed, the notice of a meeting shall be deemed delivered seventy-two (72) hours after being deposited in the United States Mail addressed to the member at his or her address as it appears on the records of the Corporation, with postage paid thereon.
 
SECTION 5. QUORUM. A quorum at all meetings shall consist of fifty-one percent (51%) of the members entitled to vote and who are registered at such meeting. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting from time to time without further notice.
 
 
 
Board of Directors
 
SECTION 1. GENERAL POWERS. The affairs of the Corporation shall be managed by its Board of Directors.
 
SECTION 2. NUMBER, TENURE AND QUALIFICATIONS. The number of Directors shall be fifteen (15) including the President, Vice President, Executive Secretary, Treasurer, Recording Secretary, Immediate Past President and nine (9) Directors. The President, Vice President, Executive Secretary, Treasurer, and Recording Secretary shall be elected to one-year terms. The Immediate Past President serves until a new President is elected. The other nine (9) Directors shall be elected for two-year terms with five (5) Directors to be chosen during odd-numbered years and four (4) Directors- to be chosen during even-numbered years.
 
A Director who is elected to one of the above-named Corporation offices during his or her term on the Board shall serve in that office and his or her position as a Director shall be considered vacant. If the Director is elected to a Corporation office during regular elections, a member of the Corporation shall be elected during those same elections to serve the remainder of the unexpired term. If a Director is elected or appointed to an office at any other time, procedures outlined in Section 9 of this Article shall be followed in naming a member of the Corporation to serve the unexpired term. Directors of the Corporation shall be voting members of the Corporation. Each Director shall hold office until his successor shall have been duly elected and shall have been qualified, unless the Director is elected to an above-named office or is disqualified from membership.
 
SECTION 3. REGULAR MEETINGS. A regular annual meeting of the Board of Directors shall be held prior to the annual meeting of the Corporation. The time and place of this meeting shall be determined by the President or by resolution of the Board and the membership shall be informed of the proposed meeting through the Corporation’s regular newsletter or website at least fourteen (14) days in advance of the Board Meeting. The Board of Directors may also specify other regular meetings by resolution and shall notify the general membership as specified in this Section.
 
SECTION 4. SPECIAL MEETINGS. Special meetings of the Board of Directors may be called by or at the request of the President or any five (5) Directors. The person or persons authorized to call special meetings of the Board of Directors may fix the time and place of the meeting.
 
SECTION 5. NOTICE. Notice of any special meeting of the Board of Directors shall be given at least forty-eight (48) hours prior to the time of the meeting. Notice shall be given each Director of the Corporation personally, by mail, fax, phone or some form of electronic communication. The notice shall state the time, place and purpose of the special meeting. If mailed, the notice of a special meeting shall be deemed delivered when deposited in the United States Mail in a sealed envelope bearing the name and address of the Director as it appears on the official records of the Corporation, with postage prepaid. If delivered personally, notice shall be deemed delivered when the President, hisor her designated representative or one of the Directors authorized to call a special meeting informs Directors of the time, place and purpose of the special meeting. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute waiver of notice of that meeting only, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business on the basis that the meeting is not lawfully called or convened. The business to be transacted and the purpose of any regular or special meetings of the Board of Directors shall be included in the notice or waiver of notice of such meeting.
 
SECTION 6. QUORUM. A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board, provided, however, that if a number less than a majority of the Directors is present at any meeting, a majority of the Directors present may adjourn the meeting from time to time. In such a case, Directors not present at the meeting shall be re-notified of the new time and place of the adjourned meeting under provisions of Section 5 of this Article.
 
SECTION 7. MANNER OF ACTING. The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, except where otherwise provided by law or these By-laws.
 
SECTION 8. BALLOTING. Notwithstanding the provisions of Sections 4,5,6 and 7 of the Article, the Board of Directors may take official, effective action by mail ballot or some form of electronic communication. Provided, however, that each question to be so decided shall, in the opinion of the President and a majority of Directors, be of such significance to the Corporation as to require this procedure. Each question to be so decided shall be separate and distinct and shall contain the question, an explanation of the question, and provisions for each Director to indicate approval or disapproval of the form of action and the question itself. Each Director shall sign each ballot or otherwise indicate his or her consent and return it to the President or the Officer designated by the President. The ballots shall be counted by the Recording Secretary and maintained by the Recording Secretary as a part of the Corporation’s permanent records. The results of the balloting shall be announced to the Directors by return mail or some form of electronic communication and to the general membership in the next newsletter or on the website.
 
SECTION 9. VACANCIES. For any vacancy occurring on the Board of Directors on or within thirty (30) days of a general membership meeting at a convention, the vacancy shall be filled by the membership at the business meeting of that convention. If the vacancy on the Board of Directors occurs more than thirty (30) days prior to the next convention, the vacancy shall be filled by the Board within thirty (30) days of the vacancy. A Director elected by a majority of the Board of Directors or membership to fill a vacancy shall be elected only for the unexpired term of hisor her predecessor in office.
 
SECTION 10. TIES. In the case of a tie for any office, the tie shall be broken by a lottery by drawing a name from a “hat”, with the first chosen being selected for office. Names will be chosen out of the “hat” by one of those people counting the ballots for that election. In the event of ties for more than one position on the Board of Directors, a lottery shall be held for each position.
 
SECTION 11. COMPENSATION. Directors shall not receive any stated salaries for their services, but by resolution of the Board of Directors, any Director or member of the Corporation may be reimbursed reasonable expenses required for conducting Corporation business, excepting mileage reimbursement. Nothing herein shall be construed to preclude any Director or member of the Corporation fromserving the Corporation in any other capacity and receiving compensation.
 
SECTION 12. OPEN MEETINGS. Any regular or special meeting of the Board of Directors shall be open to any voting member of the Corporation, provided, however, that a member who is not a Director may participate in the meeting only at the invitation of the President or a majority of the Directors and may not vote in any circumstance.
 
SECTION 13. PARLIAMENTARY. Unless otherwise provided by statute or by these By-laws, the latest revised edition of Robert’s Rules of Order will govern the conduct of all regular and special meetings of the Corporation.
 
 
Officers
 
SECTION 1. OFFICERS. The Officers of the Corporation shall be the President, Vice President, Executive Secretary, Treasurer, Recording Secretary, and Immediate Past President and shall rank in that order. Officers shall be elected annually. No person shall concurrently serve in more than one position as Officer or Director in the Corporation.
 
SECTION 2. REMOVAL FROM OFFICE ONLY FOR CAUSE. No Officer or Director shall be removed from office except for cause. Cause for removal shall include, but shall not be limited to: misappropriation of any funds or property of the Corporation, repeated or flagrant violations of the Code of Ethics of the Corporation, malfeasance or misfeasance in office, or any action which tends to place the Corporation in public disrepute.
 
SECTION 3. REMOVAL. Any Officer or Director of the Corporation may be removed from office by a vote of two-thirds of the members of the Corporation at a regular or special meeting which has been called in compliance with the provisions of these By-laws and at which a quorum as defined in Article IV, Section 5 is present. Charges against an Officer or Director may be brought only by a voting member of the Corporation and must be in writing. They must be presented in person or delivered by registered mail to the person or persons charged and to the President or highest-ranking Officer not charged. If all Officers are charged, the charges shall be presented to the most Immediate Past President not charged and who is a voting member of the Corporation. The person receiving the charges shall immediately call a special meeting of the Board of Directors which shall name a nine (9) member investigating committee of voting members, no more than four (4) of whom may be Directors. In not less than thirty (30) nor more than forty-five (45) daysafter being named, the committee shall meet within the state of Illinois to hear evidence, witnesses and arguments on behalf of the person or persons charged and the member or members bringing charges. The meeting shall be announced in compliance with provisions of Article IV, Section 4, and shall be open to all voting members. The findings of the investigating committee and a recommendation of membership action, as approved by a two-thirds vote of the investigating committee shall be presented in writing to a regular or special meeting of the membership within thirty (30) days of the end of the committee hearing. The general membership may act on the basis of written findings and the recommendation of the committee, may call witnesses, review and hear evidence, hear any argument or take whatever steps it deems necessary to determine the facts and to decide whether to remove the Director or Officer charged.
 
No charged Director shall vote on any matter relating to the charges. No charged Director shall preside over any meeting dealing in any way with the charges against him or her. No charged Director shall sit on the investigating committee and may be suspended from office until a decision is reached by the membership if the Board of Directors so rules by a majority vote.
 
If more than half the Directors are charged at one time, the powers herein granted the Board of Directors shall pass to the membership.
 
This section supersedes the provisions of Article V, Section 4 as those provisions relate to the persons authorized to call special meetings of the Board of Directors.
 
SECTION 4. VACANCIES. A vacancy in any office because of death, resignation, removal, disqualification or otherwise which occurs on or within thirty (30) days of a general membership meeting at a convention, the vacancy shall be filled by the membership at the business meeting of that convention. If the vacancy occurs more than thirty (30) days prior to the next convention, the vacancy shall be filled by a majority vote of the Board of Directors within thirty (30) days of the vacancy. Any vacancy shall be filled by a majority vote of the membership or the Board of Directors only for the unexpired portion of the term.
 
SECTION 5. TIES. In the case of a tie for any office, the tie shall be broken by a lottery by drawing the names from a “hat”, with the first chosen being selected for the office. Names will be chosen out of the “hat” by one of those people counting the ballots for that election.
 
SECTION 6. PRESIDENT. The President shall be the principle executive office of the Corporation and shall in general supervise the business and affairs of the Corporation. He or she shall preside at all meetings of the members and of the Board of Directors except those dealing with any charges brought under Section 2 of this Article against the President. The President may sign, with the Treasurer or other proper officers of the Corporation authorized by the Board or general membership, any deeds, mortgages, bonds, contracts or other instruments which the Board of Directors had authorized to be executed, except in cases delegated by the Board or by these By-laws or by statute to some other Officer or duly appointed officer or agent of the Corporation; and in general shall perform all duties as may be prescribed by the Board or the general membership from time to time.
 
SECTION 7. VICE PRESIDENT. In the absence of the President or in the event of the inability or refusal of the President to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall be responsible for arranging and signing contracts with hotels or other appropriate venues where any conventions of the Corporation will be conducted. The Vice President shall perform such other duties as from time to time may be assigned him or her by the President, the general membership or the Board of Directors.
 
SECTION 8. EXECUTIVE SECRETARY. The Executive Secretary shall be the registered agent of the Corporation, shall preserve the minutes of the meetings of the membership and Board of Directors as provided by the Recording Secretary in one or more books or file folders provided for that purpose; see that all notices are duly given in accordance with the provisions of these By-laws or as required by law; be custodian of the Corporate records and of the Seal of the Corporation keep a register of the post office address or electronic address of each member; and in general perform all duties incident to the office of Executive Secretary and such other duties as from time to time may be assigned to him or her by the President, the Board of Directors or the general membership. The Executive Secretary shall be familiar with Robert’s Rules of Order and serve as the parliamentarian at all regular and special meetings of the general membership and the Board of Directors.  He or she shall prepare or cause to be prepared and shall file with appropriate state and federal agencies any documents which may be required by law or by these By-laws.
 
SECTION 9. TREASURER. If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of his or her duties in such sum and with such sureties as to be twice the total amount of the financial assets of the Corporation at the time he or she takes office or a greater amount if directed by the Board. He or she shall have charge and custody of and be responsible for all funds and securities of the Corporation; receive and give receipts for moneys due and payable to the Corporation from any source whatsoever, and deposit all such moneys in the name of the Corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VIII of these By-laws.
The Treasurer shall prepare and present to the Board of Directors an annual budget anticipating income and proposing expenditures of Corporation funds. The Treasurer shall in general perform all the duties incident to the office of Treasurer and such other duties from time to time as may be assigned by the President, the Board of Directors or the general membership.
 
SECTION 10. RECORDING SECRETARY. The Recording Secretary shall take or cause to be taken the record of annual, general or special meetings of the membership and of the Board of Directors. He or she will provide a written record of such meetings to the Executive Secretary and the President of the Corporation within thirty (30) days of the meeting or meetings. The Recording Secretary will keep an accurate record of resolutions approved by the Board of Directors and general membership in such a manner as to facilitate a complete record of the Corporation’s actions. The official actions of the Corporation shall be categorized and summaries provided above each resolution. The Recording Secretary shall keep or cause to be kept a summarized written record of any hearing held under the provisions of Article VI, Section 3 of these By-laws. A verbatim transcript of such hearings is not required unless ordered by resolution of the hearing body, provided however, that the transcript may be kept either in written or electronic form. The Recording Secretary shall also regularly publish a newsletter for distribution to current members of the Corporation, the frequency of which to be determined by the Board of Directors.
 
SECTION 11. IMMEDIATE PAST PRESIDENT. The last serving President of the Corporation shall remain on the Board after his or her term has expired until another President has finished his or her term. The Immediate Past President will act in an advisory role. The Immediate Past President shall be responsible for coordination and selection of Illinoisanof the Year. He or she will also act as a liaison between the Board and any student chapters of the Corporation.The Immediate Past President shall recommend to the Board student chapters that deserve to have recognition of the Corporationgranted or withdrawn. The Immediate Past President shall receive student chapter By-laws and reports for board review. If the Immediate Past President cannot serve, the current President may appoint another Past President to fulfill those duties with the concurrence of a majority of the Board of Directors.
 
 
Committees
 
SECTION 1. STANDING COMMITTEES. The Corporation may have standing committees as created by the Board of Directors.
 
SECTION 2. COMMITTEES. Standing committees may be designated by resolution adopted by a majority of the Officers and Directors at a meeting where a quorum is present, or at a regular or special meeting of the membership of the Corporation at which a quorum is present. Except as otherwise provided in such resolution, chairs of each committee shall be any class of membershipof the Corporation and shall be appointed by the President. The duties of each committee shall be specified in the resolution establishing the committee. Any committee member may be removed by the appointing authority when in his or her judgment the best interests of the Corporation shall be served by such removal. Nothing contained in this Section shall prevent the President from appointing fact-finding or ad hoc committees, which may be empowered to gather information requestedby the President and dealing with the affairs of the Corporation.
 
SECTION 3. TERM OF OFFICE. Each member of a committee shall serve until the next annual meeting of the Corporation or until a successor is appointed, unless the committee shall be sooner terminated, or unless such member shall be removed from such committee or unless such member shall cease to qualify as a member of the committee.
 
SECTION 4. CHAIR. One member of each committee shall be appointed chair by the President of the Corporation.
 
SECTION 5. VACANCIES. Vacancies in the membership of any committee may be filled by appointees made in the same manner as provided in the case of the original appointments.
 
 
Contracts, Checks, Deposits and Funds
 
SECTION 1. DELEGATION OF AUTHORITY. The Board of Directors may authorize any Officer or Officers, Director or Directors, in addition to the Officers so authorized by these By-laws, to enter into any contract or execute and deliver any instrument in the name of or on behalf of the Corporation. Such authority shall be confined to a specific instance unless otherwise stipulated in these By-laws.
 
SECTION 2.  FINANCIAL INSTRUMENTS. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation shall be signed by two of the following three officers: President, Treasurer, Executive Secretary, unless specific authorization for the signing of such instruments is granted by the Board of Directors to an agent or agents of the Corporation. All such instruments shall require advance approval by the Board of Directors with two exceptions. 1) The Board of Directors may specifically exempt from such approval expenditures of funds for routine, on-going functions of the Corporation. 2) The Board of Directors shall, at the recommendation of the Treasurer, at each regular meeting prior to the annual meeting, establish a maximum amount at which purchases may be made without Board approval. If the threshold is to be changed, the amount shall be approved by two-thirds of all members of the Board of Directors. In such cases, the appropriate Officer, Director, committee chair or membershall report to the Board of Directors the amount of funds expended and the purposes for which they were expended.
 
SECTION 3. FINANCIAL CONTROLS FOR CONVENTIONS. The Vice President shall present an initial contract proposal for any convention venue to the Board of Directors prior to signing such contract. The Board of Directors shall approve and/or amend said initial contract after reviewing the capabilities and costs of that venue, including meal costs, meeting room rental rate and overnight room rates and guarantees. Further contract negotiations after the initial review must be approved by both the Corporation President and Vice President. During the planning and execution of a Corporation convention, funds may be expended on the authorization of the host committee, if those funds are sufficient enough and part of convention receipts and are solely for necessary convention expenses. Required signatures shall include that of the convention chair and one other committee member. At the three Board of Director meetings prior to each convention, the Chair of the convention committee shall submit to the Vice President a tentative convention budget for Board review and approval.
 
SECTION 4. DEPOSITS. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies or other depositories as the Treasurer may select subject to approval by majority vote of the Board of Directors if it so chooses. The Treasurer shall annually designate the depository for the Corporation funds and may do so more frequently if deemed necessary by the Board of Directors.
 
SECTION 5. GIFTS. The Board of Directors may accept on behalf of the Corporation any contribution, gift, bequest or device for the general purposes or for any specific purpose of the Corporation. However, the Board of Directors may not accept any gift, bequest, contribution or device from any individual or organization which is intended to, or gives the appearance of granting any individual, individuals, organization or organizations outside the membership of the Corporation any undue influence or control over the affairs of the Corporation or which in any way compromises the integrity of the Corporation or any of its members.
 
 
Student Chapters
 
SECTION 1. RECOGNITION. Voting members of the Corporationmay request the Board of Directors to recognize groups of student members who wish to form campus-based organizations related to the Corporation.Recognition may be granted or withdrawn by a two-thirds vote of all the members of the Board of Directors, upon a recommendation of the Immediate Past President or presidential designate to be known as the Student Chapter Liaison. The student chapter shall submit to the Student Chapter Liaison a copy of its By-laws for Board review. This recognition is based on the demonstration of interest in and support for the goals of the Corporation.Any action contrary to these By-laws, the purposes or objectives of the Corporationwill be disavowed and constitutes grounds for withdrawal of recognition. In no way does recognition obligate the Corporationto any claims which may be brought against any student chapters.
 
SECTION 2. USE OF NAME. Student chapters of the Corporation shall be knownas “Students in the Illinois News Broadcasters Association” (SINBA). Any chapter using the name “Illinois News Broadcasters Association” or its insigniamust also make direct reference to the student status of the chapter.
 
SECTION 3. MEMBERSHIP. Each recognized student chapter shall be made up entirely of members of the Corporationin good standing. A non-student voting member of the Corporationwho is in good standing shall serve as an advisor. Any assessment of a student chapter membership fee must be approved by the student chapter and the Student Chapter Liaison.
 
SECTION 4. STUDENT CHAPTER REPORT. Each student chapter shall at each spring convention of the Corporationsubmit a written or oral report to the Student Chapter Liaison and Board on past and future activities and finances and should have a student representative at each spring convention.
 
Books and Records
 
SECTION 1. BOOKS AND RECORDS. The Corporation shall keep correct and complete books and records and shall also keep minutes of the proceedings of its members, Board of Directors and shall keep at the registered or principal office of the Corporation a record giving the names and contact information of all members entitled to vote on Corporation business matters. An accurate list of all other members shall also be kept at the registered or principal office of the Corporation. All books and records of the Corporation may be inspected by any member or his or heragent or attorney for any proper purpose at any reasonable time.
 
 
Fiscal Year
 
SECTION 1. FISCAL YEAR. The fiscal year of the Corporation shall begin on the first day of October and end on the last day of September in each year.
 
 
Dues
 
SECTION 1. ANNUAL DUES. Annual dues shall be payable in advance with each individual’s membership application. Dues of a new member shall not be prorated except by a majority vote of the Board of Directors. Membership renewal requires dues be paid on a member's anniversary date of application with the Corporation. 
 
SECTION 2. AMOUNT OF ANNUAL DUES. The amount of annual dues shall be reviewed by the Board of Directors at the regular meeting prior to the annual meeting each even numbered year, with a recommendation to be made by the Treasurer. Ifdues are to be changed, the annual dues rate shall be established for each class of membership, except life members, by two-thirds of all members of the Board of Directors. No annual dues shall be assessed those members qualifying as life members.
 
SECTION 3. DEFAULT AND TERMINATION OR SUSPENSION OF MEMBERS. When any member of any class shall be in default in the payment of dues for a period of four (4) months from the beginning of the period for which dues become payable, his or her membership may thereupon be terminated or the member suspended in the manner provided in Article III of the By-laws. It shall be the duty of the Executive Secretary and the Treasurer to inform the Board of Directors that a member is apparently in default.
 
 
Seal
 
SECTION 1. SEAL. The Board of Directors shall provide a corporate seal which shall be in the form of a circle and shall have inscribed thereon the name of the Corporation and the words “Corporate Seal, Illinois.”
 
 
Amendments to the By-laws
 
SECTION 1. PROCEDURE. These By-laws may be altered, amended or repealed and new By-laws may be adopted by two-thirds of the members registered at any regular or special meeting of the Corporation.
 
SECTION 2. NOTICE. Whenever it is proposed that any of the changes described in Section 1 of this Article be made, written or printed notice stating the exact language of the proposed change shall be delivered as described in Article IV, Section 4 of these By-laws.